To scan an invoice with your phone, start with a readable image of the entire document. Add OCR extraction and a review step when you need accounting fields as well as a copy of the invoice. This guide follows the browser workflow on iPhone and Android, without installing another app.
Scan an invoice in six steps
Choose the company that received the invoice before uploading it. This associates the document with the correct company and accounting destination from the start.
- Open Slikaj Račun in your browser, sign in and open Scan.
- Select the company and check its delivery settings.
- Tap the camera button and allow camera access. Use the PDF/image upload button for an existing file.
- Photograph the entire invoice and check that small numbers are sharp before uploading.
- Compare extracted fields with the original in OCR review, correct mistakes and approve the document.
- Send or export using the configured delivery mode, then check the delivery status in the archive.
An image, a scan and invoice OCR serve different purposes
A scan preserves the appearance of the original. OCR recognises its content, and extraction arranges that content into fields such as supplier, invoice number, dates, VAT, totals, IBAN and line items. A clean image helps recognition, but the result still needs review.
| Output | Purpose |
|---|---|
| Photo or PDF | Original document, attachment and archive |
| OCR text | Recognised document content |
| Reviewed accounting fields | Structured export and further processing |
Improve your invoice photo before uploading
If totals look small, blurred or shadowed when you zoom in, prepare another image. The quality of the original affects how much reliable information can be extracted.
- Flatten folds and place the invoice on a stable surface.
- Use even lighting and avoid glare on thermal receipts.
- Hold the phone parallel to the page.
- Include the edges, tax details and payment section.
- Focus the text and keep the phone still.
- Prefer the original image or PDF to repeatedly compressed copies.
- Keep every page of a multi-page invoice in the right order.
Review the fields that matter
Check that the supplier and buyer have not been swapped. Compare the invoice number, dates, currency, net amount, VAT and gross total. A paid invoice may have a full invoice total and a different remaining amount due.
Review line items, discounts, VAT rates, IBAN and payment references. Calculation checks help detect inconsistencies; the user or accountant still decides the correct accounting treatment.
Send the scanned invoice to accounting
Configure the accounting email address to forward the original. For extracted fields, confirm which structured import format your accounting software accepts before selecting XML or another delivery mode.
Test one document first. Ask the accountant to confirm that it arrived under the correct company and that the fields imported as intended. Sending a photo does not by itself establish that the invoice has been posted.
Understand the page allowance
Paid Slikaj Račun plans count OCR pages without a separate invoice-count limit. A three-page invoice consumes three OCR pages. Team members and companies share the included monthly allowance.
Estimate your required capacity by multiplying invoice count by average pages per invoice. The pricing page lists current allowances and prices. The free plan has its own document and page limits.
Frequently asked questions
Do I need to install an invoice scanning app?
You can use Slikaj Račun in your phone browser, take a photo or upload an existing image or PDF.
Why did OCR read the wrong total?
Check focus, glare, cropped edges and image resolution. Correct the field in review, and prepare a better image when the original is unclear.
Can I scan a multi-page invoice?
Yes. Keep all pages of the invoice together. For a PDF containing several different invoices, review the proposed document boundaries in PDF batches.
Does scanning post the invoice to the accounts?
Capture, extraction, review, delivery and bookkeeping are separate stages. Check delivery in the app and the subsequent result in your accounting software.
Try the workflow on your own invoice
Free: 3 invoices and 10 OCR pages per month. Review the result before sending it to accounting.